General SchemeAll speakers are expected to use the computers provided in the classrooms for their presentations. Doing so allows sessions to stay on schedule, despite the large number of talks and the short transitions. This system requires that you upload your files to our server no later than 11:59pm the night before your talk. Symposium staff will transfer the files to the appropriate classroom computer in advance of each session.
Classroom ComputersThe classroom computers run Windows 7 (64-bit). They are installed with Microsoft Office 2010 (32-bit), and the standard fontpacks for Windows 7, Office 2010, and also the MathType fonts. The computers also run Adobe Acrobat Reader and QuickTime. Each computer is connected to a standard digital projector with a screen resolution of 1024 x 768.
- PowerPoint (PPTX) -- We anticipate that most presenters will use PowerPoint, and therefore the default presentation type is PPTX. If you are using any non-standard fonts, please embed the fonts in your presentation file. For safety, we also recommend embedding (pasting) images into your PPTX rather than linking to images. If your presentation contains media files, be sure to upload them to our system as "supporting files" or they will not appear on the classroom computers. [Note to Mac users: videos linked in Mac PowerPoint rarely work on Windows computers; instead we recommend that you link your movies on a Windows box.]
- PDF -- Although this method excludes the use of animations and multimedia, it is extremely portable and may be preferred by some users. It can be a good option if you have unusual fonts that cannot be embedded, or are otherwise concerned about portability.
- Quicktime -- Some users, especially on Macs, prefer to export their presentations (e.g., from Keynote) into videos to preserve their slide transitions and other animations. If you take this route, please also prepare a short PDF file (with instructions to play the video) as your "main" presentation file in our system.
Upload InstructionsTo upload your presentation file(s), log into the website and select the Manage Your Presentations button. There, you may upload both your main presentation file (in PPTX or PDF format), as well as supporting files such as multimedia files.
If you use PPTX format, there is a Preview functionality that will generate a WMV video of your PowerPoint presentation and email you when it is ready. This system works by launching PowerPoint (on a server with the same build as the classroom computers), automatically clicking "next" every second, and capturing the result into a low frame-rate video file. This can be used to ensure that all of your fonts render correctly, that your transitions work, etc. Be aware that because of the low frame-rate and the once-per-second clicks, some transitions may not appear very smoothly. Videos will start to play, but will be truncated to 1 second.
You may re-upload your file(s) if you make changes, so we encourage you to make your first upload early, and generate your previews while the server load is low. If you need to, you can always re-upload at the "last minute" before the 11:59pm deadline, and you should not need to generate a new preview.
- File names must have proper Windows-style extensions (e.g., presentation.pptx).
- File names must contain only the ASCII characters a-z, A-Z, 0-9, hyphens, and underscores. Spaces in filenames are not allowed!
Speaker Ready Room & Ready DeskOnce you arrive in Champaign-Urbana, you may view your presentation on a computer with the same build as the classroom computers in our Speaker Ready Room in Noyes 164. If you need assistance, please contact the Symposium Staff at the Speaker Ready Desk next to the registration desk.
ArchiveTo extend the reach of the Symposium beyond those who are able to attend in person, presentation files are retained and made freely available online to the community from our repository. This repository will represent a permanent archive of the meeting. By submitting your presentation, you grant the International Symposium on Molecular Spectroscopy and the University of Illinois the non-exclusive right (which does not limit you in terms of future publication or distribution of your work) to make content for the ISMS Repository (hereafter called the “Work”) available in any format in perpetuity.
By submitting your talk, you warrant as follows:
- that you have the full power and authority to make this agreement;
- that the Work does not infringe any copyright, nor violate any proprietary rights, nor contain any libelous matter, nor invade the privacy of any person or third party; and
- that no right in the Work has in any way been sold, mortgaged, or otherwise disposed of, and that the Work is free from all liens and claims.
You understand that once the Work is deposited in the repository, a full bibliographic citation to the Work will remain visible in so long as the Repository is maintained. You agree to hold the University of Illinois and the International Symposium on Molecular Spectroscopy, and its agents harmless from any claim, action, or proceeding alleging facts that constitute a breach of any warranty implied or enumerated in this paragraph.
If there is material in your presentation that you are allowed to show at the Symposium, but cannot have permanently archived, please make arrangements after the meeting with the Symposium staff to substitute a redacted version in the archive.