Presentation Instructions
General Scheme for Parallel Sessions
Talk Length: All contributed talks are 15 minutes in length, followed by 3 minutes of questions and answers. There will be a countdown timer in the room, and the session chairs have been instructed to cut people off at the 15 minute mark in order to keep the symposium on schedule. Invited Mini-Symposium talks are 30 minutes with 6 minutes of questions.Speakers: All speakers are expected to use the computers and laser pointers provided in the classrooms for their presentations. Doing so allows sessions to stay on schedule, despite the large number of talks and the short transitions. This system requires that you upload your presentation files to our server no later than 11:59pm the night before your talk. Symposium staff will transfer the files to the appropriate classroom computer in advance of each session.
Classroom Computers
The classroom computers run Windows 10 (64-bit). They are installed with Microsoft Office 2016 and the MathType fonts. The computers also run Adobe Acrobat Reader. Each computer is connected to a standard digital projector with a screen resolution of 1024 x 768 (which is a standard 4:3 ratio).Presentation Options
- PowerPoint (PPTX) -- We anticipate that most presenters will use PowerPoint, and therefore the default presentation type is PPTX. If you are using any non-standard fonts, please embed the fonts in your presentation file. For safety, we also recommend embedding (pasting) images into your PPTX rather than linking to images. If your presentation contains media files, be sure to upload them to our system as "supporting files" or they will not appear on the classroom computers. [Note to Mac users: videos linked in Mac PowerPoint rarely work on Windows computers; instead we recommend that you link your movies on a Windows box.]
- PDF -- Although this method excludes the use of animations and multimedia, it is extremely portable and may be preferred by some users. It can be a good option if you have unusual fonts that cannot be embedded, or are otherwise concerned about portability.
Presentation File Upload Instructions
You must upload your presentation files by 11:59pm CDT the day before your talk. To upload your presentation file(s), log into the website and select the Manage My Presentation Uploads button. There, you may upload both your main presentation file (in PPTX or PDF format), as well as supporting files such as multimedia files.We are no longer converting PPTX files into WMV Video Files for preview. Please see notes above if you are using special fonts or have images.
You may re-upload your presentation file(s) if you make changes, so we encourage you to make your first upload early, and generate your previews while the server load is low. If you need to, you can always re-upload at the "last minute" before the 11:59pm deadline, and you should not need to generate a new preview.
Important notes:
- File names must have proper Windows-style extensions (e.g., presentation.pptx).
- File names must contain only the ASCII characters a-z, A-Z, 0-9, hyphens, and underscores. Spaces in filenames are not allowed!
Previewing Your Talk or Getting Help in Urbana
Once you arrive in Champaign-Urbana, you may view your presentation on a computer with the same build as the classroom computers in the cubicles behind the checkout counter in the Chemistry Library. If you need assistance with your talk, please contact the Symposium Staff at the front counter.Archive
To extend the reach of the Symposium beyond those who are able to attend in person, presentation files are retained and made freely available online to the community from our repository. This repository will represent a permanent archive of the meeting. By submitting your presentation, you grant the International Symposium on Molecular Spectroscopy and the University of Illinois the non-exclusive right (which does not limit you in terms of future publication or distribution of your work) to make content for the ISMS Repository (hereafter called the “Work”) available in any format in perpetuity.By submitting your talk, you warrant as follows:
- that you have the full power and authority to make this agreement;
- that the Work does not infringe any copyright, nor violate any proprietary rights, nor contain any libelous matter, nor invade the privacy of any person or third party; and
- that no right in the Work has in any way been sold, mortgaged, or otherwise disposed of, and that the Work is free from all liens and claims.
You understand that once the Work is deposited in the repository, a full bibliographic citation to the Work will remain visible so long as the Repository is maintained. You agree to hold the University of Illinois and the International Symposium on Molecular Spectroscopy, and its agents harmless from any claim, action, or proceeding alleging facts that constitute a breach of any warranty implied or enumerated in this paragraph.
We allow you to select one of four archive choices on the upload page:
- Available to the public in July as uploaded
- Restricted to ISMS community until January
- Redact and re-upload for July 1st display to public
- Redact and re-upload and restrict to ISMS community until January